Season 7 – Southwest Extreme

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1Parent/Athlete Information

2Policies and Agreements

3Payment Information

Parent/Guardian #1 Name*

First Last

Phone*

Email*

Parent/Guardian #2 Name

First Last

Phone

Email

Athlete Name*

First Last

Date of Birth*

Age*

Does your athlete have any allergies we need to be aware of?*

Does your athlete have any medical conditions we need to be aware of?*

Has your athlete ever experienced/diagnosed by a medical professional with a concussion(s)?*

Please Check All That Apply to Your Athlete:*

My Child is evaluating for a Novice Team

My Child is evaluating for a Prep Team

My Child is evaluating for Elite Prep Team

My Child is evaluating for an Elite Team

My Child would like to be considered for a crossover position (2 teams)

If not, which level(s) are they interested in being considered for?*

Team/Athlete Policies*

Absences
Attendance is crucial to the success of any team. An absence request form on Google should be submitted prior to missing any practice. Every athlete is given 12 hours of PTO for the season. 6 hours for sickness and 6 hours for personal. Once those are gone athletes can not miss practice for any reason except contagious illness. If they miss more than 12 hours they are at risk for losing their spot on the team and possibly being removed from the program with a buy out fee charged. Religious pilgrimages and mission trips, business travel, trade, commuting, and other reasons, such as to obtain healthcare.

Where Can I Find An Absence Request?
All of our forms can be found our website. This form should be completed at least two weeks prior to any absence. THE WEEK BEFORE AN EVENT IS CONSIDERED A BLACK OUT WEEK. ATHLETES ARE NOT ALLOWED TO MISS PRACTICE DURING THE WEEK LEADING UP TO THE EVENT. IF THEY DO THEY WILL NOT BE ALLOWED TO COMPETE!

Vacations
Please work to plan your family vacations around the gym schedule, we work hard to give you the gym closures early.

Injuries
If an injury should occur, it is the responsibility of the parent to seek professional help. After seeing a physician, please provide us with an evaluation of the athletes injury and status. An athlete with a serious injury will not be allowed to return to activity without a release from a medical professional.

Travel/Competitions
Event dates will be released by September 15th. We want to make sure we have the very best events picked out. During the competition season, cheerleaders will be asked to travel to events. Some athletes will travel to national events out of the state. Transportation to competitions is the responsibility of each team member and their family. If your athlete misses an event due to anything outside of serious illness they risk being removed from the routine and potentially the program.

Uniforms and Attire
Please keep all SWX Athletics Clothing and uniforms in good condition. The cost of replacement will be the responsibility of the athlete. Athletes can not have any piercings and/or jewelry in for competitions. Please be mindful of this when thinking of getting new piercings. Bandaids or clear space holders will not be allowed.

Copyright Notice
The logo of Southwest Athletics belongs to the owners of the program. You cannot sell or create your own SWX clothing or any other items. This includes team names and any likeness to logo, affiliation and/or program without the permission of Stacey Johnson, Owner Southwest Athletics.

Discipline
If any of the attached rules are compromised, the following actions will occur:
1st violation- Meeting with the athlete to define the problem.
2nd violation- Meeting with the athlete and parent.
3rd violation- Athlete may be removed from the team or entire program.
These rules are for issues with both athletes and parents.

Core Values
Here at Southwest Athletics all decisions we make are guided by our five core values. Please make sure you understand and can commit to these before becoming a part of Southwest Athletics.
1. Effort Over Everything - there may be people that have more talent than you, but there is no excuse for anyone to work harder than you.
2. Kindness Matters - everyone you meet is fighting a battle you know nothing about. Be kind always.
3. Integrity Always - always do the right thing, even if no one is watching
4. Teamwork Makes the Dream Work - talent wins games, but teamwork wins championships.
5. Just Keep Swimming - you grow in the moments when you think you can't go on, but you keep going anyways. Pause. Breath, Cry if you have too, but NEVER GIVE UP.

I understand and agree to the Team/Athlete Policies

Parent Policies*

Communication
To streamline communication, As a parent, you will receive information one way, we will use a team Band app in which all events and current information can be found. We will give information at registration on tryouts on how to join the specific team Bands. Any billing questions go to Info@swxathletics.com
Do not reach out to staff via social media or private cell numbers regarding gym questions.

Gossip and the Lobby
1. Our lobby is for your convenience to allow you to watch your child practice.
2. Siblings are not to be left unattended in the facility nor in the parking lot. Sibling are not allowed to run around the facility.
3. Our lobby is supposed to be a positive environment. It is your job as a parent to love and support your child, leave the coaching to us.
4. In the event of parents being an issue in the lobby, they will be asked to leave or could be removed permanently.
5. Viewing areas have rules and expectations posted, please adhere to them.
6. Videos and Photos of practice are not allowed to be taken from the lobby.
7. By registering to be a part of our program you understand and agree to this.

Fundraising
Southwest Athletics offers the following:
1. A new fundraiser every month. These are individual fundraisers and all credits will go directly to your account. These fundraisers do involve extra work outside of cheer but we have seen people pay for an entire season of cheer! We strongly suggest you participate in fundraising.
2. Any fundraising credit can be applied to camps and merchandise.
3. A small portion of money raised goes to pay expense for the certain fundraisers.
4. Refund checks can not be issued in the event of a surplus.

Fees
1. A schedule of payments is listed in this handbook. All monthly payments are set up in IClass and come out automatically on the 1st of the month.
2. A late fee of $25 will be assessed for all payments made after the 2nd of each month. If your payment is declined from your bank, please make the payment immediately at the desk or via iClass.
3. Monthly tuition is not pro-rated for any reason.
4. Assessments are non-refundable. If you choose to leave or are removed from the team these fees are not returned.
5. By the 5th of each month, your account must be up to date. Otherwise, your athlete will no longer be allowed to participate.

I understand and agree to the Parent Policies

Waiver and Parental Consent*

Medical Authorization and Liability Release
I authorize Southwest Athletics and its representatives to consent to medical treatment for my child when I cannot be reached to consent. I am fully aware that any activity involving motion, height or athletic activities create the possibility of serious injury, paralysis or even death. I further agree to hold Southwest Athletics and its staff harmless for any injury or resulting expense(s). I release and discharge all rights and claims against Southwest Athletics, and it’s parties. Southwest Athletics strives to provide the maximum in safety procedures and guidelines, and cannot assume responsibility for any accidents, injuries or illness that may occur.

Parent Consent
The athlete listed above has my permission to participate in the Southwest Athletics program and or camp for the 2024/2025 year. In consideration for the training and coaching provided by Southwest Athletics and its staff, I understand that my son/daughter must abide by the rules and regulations set forth by the coaches and staff. I understand that violations of any of these rules may result in removal from the classes and/or events. We acknowledge and recognize that hazards are present in any athletic event and that injury may result. Southwest Athletics coaches, staff and volunteers will not be liable for injury that occurs during practice, competitions, or travel to and from activities.

I understand and agree to the Waiver and Parental Consent

Financial Agreement*

I understand and agree to the following:
1. I understand and agree that tuition is due on the 1st of the month for the current month. Tuition is set up and automatically drafted through iClass each month. Tuition Is considered late as of the close of business on the 5th of each month.
2. I understand that my uniform is a separate cost and if needed is due on the following dates:
Recreational Teams: Dec 5th 2024
Novice Teams: July 31st 2024
Elite Teams: July 31st 2024
Prep Teams: July 31st 2024
3. I understand that shoes are not included with my uniform. I will order them personally. Southwest Athletics will set up sizing nights. All athletes will wear white cheer shoes.
4. I understand that I am subject to a late fee charge of $25 which is applied on the 5th of the designated month. Excessive tardiness of payments will be grounds for my child not competing and possible dismissal.
5. I understand and agree that as the parent signing this contract, I am solely responsible for the Tuition, Travel Expenses, Uniform and Assessments as outlined in this packet.
6. I understand if I leave the program prior to May 1st 2025, I am subject to a $250 buyout fee. This will be billed to the card on file at the your time of departure from the program.

I understand and agree to the Financial Agreement

Policy Agreement*

I understand and agree to the following:
1. The Cheer Season is a full year commitment from June 2024 - May 2025.
2. All Southwest Athletics customers are required to have a card set up in iClass Pro for all payments. All tuition is ran on the 1st of each month. Athletes will not be allowed to practice until there is a card on file or unless the account is paid In full at the beginning of the season.
3. Your account must be current for your child to participate in team practices, tumbling classes, open gyms, private lessons and or competitions.
4. All monthly fees, assessment fees, and/or uniform fees, must be paid in advance in order to participate in any event. All fees are 100% Non-Refundable for any reason.
5. If you chose to pay your Assessments in full and choose to discontinue anytime from June 2024 to May 2025, your fees are Non-Refundable. The $250 buyout fee and expenses already paid out for the season will be deducted and the remaining balance will be applied as a credit onto your account for SWX Services or Goods. NO REFUNDS will be given. Remember you are signing up for a spot on a SWX team, not for a specific team or position.
6. I understand that if my child decides to quit the Southwest Athletics program (for any reason other than family relocation with a valid real estate document, or a season ending sport injury with a valid physician’s certificate- they will. not physically practice) at any time from July 1st 2024 to the end of the competition
season May 2025, I will be charged a $250 buyout fee. This fee will be deducted from the card on file or needs to be paid by check within 5 days if card is not approved.
7. It is mandatory to abide by the Attendance policy as outlined in the 2024-2025 Athlete Policies given out in this packet. All athletes are to attend their teams regularly scheduled practices. If an athlete is not feeling well, or injured, they are still expected to be at practice. If your child has a fever or is vomiting they should not attend. A parent must fill out an
absent Google form PRIOR to practice . All school activities and pre planned
vacations should be submitted 14 days in advanced online as explained in the packet. After the athlete has reached 12 PTO Hours of absences for the season, each additional unexcused will put you at risk for being removed from the team or program. If your athlete reaches 10 missed practices a meeting with the All Star director will take place. At this time your child may be removed from their team and program at the discretion of the All Star Director. Attendance is required for success.
8. If at any time your child misses a competition for an unexcused reason, this is means for immediate termination from the team and no refunds of any sort will be given.
9. Southwest Athletics will issue a list of “Black Out Weeks”, which are the week prior to a competition and time during the summer. During said black out weeks, any missed practices/skills camp or choreography will
result in the following: Athlete not being put in routine athlete, moved to alternate position and/or not being able to compete at the next competition. No choreography, skills or competition fee refunds will be given for missing a blackout event/practice.
10. Your child can and will be suspended from practices and or competitions for displaying inappropriate behavior and refusal to follow gym rules and instructions from coaches and staff. Please discuss this with your child. You are still responsible for your athlete’s fees during the period of suspension.
11. Athletes should not be dropped off more than 15 minutes early for a team or class. Athletes should not be picked more than 10 minutes from the end of their practice/class, as this requires coaches and staff to work past their set hours.
12. Fundraising- All fundraisers facilitated are individual, unless otherwise noted. We will apply credits to your accounts. Questions regarding fundraisers can be emailed to Fundraisingswxathletics@gmail.com . Any surplus of credits from fundraisers can be used towards any services or products Southwest Athletics offers. Funds can’t be transferred to another athlete. If athletes leave with a credit that will be transferred to the general fund. Refund checks will not be issued in the result of a surplus.
13. All transportation to and from competitions is the sole responsibility of parents. I understand that some competitions require a specific hotel. Information will be given as those dates approach.
14. I understand that as a Southwest Athletics member I am not allowed to use the SWX Athletics Logo and make my own SWX merchandise. I cannot sell or create my own Southwest Athletics apparel or merchandise. I also understand I am not allowed to contact any vendors on behalf of Southwest Athletics,
doing so is grounds for dismissal from the program.
15. I understand that my athlete needs to come to practice every day in the proper attire. Athletes can wear anything for class but must be in the right attire for team practice. Hair needs to be up and secure.
16. We reserve the right to close practices at any time. This will occur if the viewing room becomes negative or distracting. Please remember to be your athlete’s, team’s and coach’s biggest cheerleader! As a parent, if you are causing drama you can and will be removed from the gym.
17. It is the parent’s responsibility to stay informed. Check your team Facebook Group and personal emails regularly, if you are not receiving information contact the front desk immediately so we can check your account.
18. Part of an All Star Team is uniform, hair and makeup. To be on the team, all athletes must follow these guidelines. If you cannot commit to doing hair and makeup in the designated style, your athlete can’t participate.
19. Athletes are placed on a team with the expectation that the skills they have at tryouts will remain and grow through the season. If an athlete can no longer fulfill the role they were placed on the team for, they will be moved to a team where they can fulfill the necessary role. Any athlete on a level 2 or above team is required to take at least 1 tumbling class or private lesson per week to progress on skills. All Flyers will be required to arrive 15 mins prior and stay 15 after class to go through flexibility workout.
20. All athletes and parents are expected to carry and conduct themselves with the utmost maturity on social media. This includes but is not limited to social media posts, photos, interactions and discussion boards. Any violation of this policy may result in immediate termination from the program.

I understand and agree to the Policy Agreement

Athlete Rules*

1. All athletes and family members will represent Southwest Athletics in a positive and supportive manner.
2. Negative social media, email, text or any other type of negative communication will not be tolerated.
**This includes inappropriate pictures on social media including "private" accounts.**
3. Abusive behaviors, bullying, lying and any other form of negative behavior by athletes and/or parents will not be tolerated. This behavior will be grounds for removal from our program and a buy out fee will be applied.
4. I understand that as an athlete I need to come to practice every day in the proper attire. Athletes can wear anything for class but must be in the right attire for team practice. Hair needs to be up and secure. Along with proper cheer shoes. If I do not bring my cheer shoes I risk the chance of sitting out of practice.
5. As an athlete I am required to maintain tumbling/flying skills shown at tryouts and need to continually work to improve skill level. Athletes selected as flyers are required to have flexibility and stretch regularly. Monthly skill checks will be done by coaching staff and reports given to parents. I understand as an
athlete if I fail to maintain skills or do not do the “job” on a specific team I am at risk to lose said role and be placed in another role on the team.
6. No underage drinking, smoking, vaping and/or drug use will be tolerated. If caught In any way (in person or over social media) you will be removed immediately from program with buy out fee of $250 charged to card.
7. Being tardy will not be. tolerated. Missing practice effects your team and coaches plans for your practice time. So plan accordingly.
8. As an Athlete of Southwest Athletics you are expected to treat everyone with kindness, love and compassion. Be a team player, be coachable and open to corrections. If at any point you can not follow these basic requirements a meeting with parents will be required and consequences could happen.
9. As an Athlete of Southwest Athletics I will always come in to every practice event with a positive attitude, ready to work and be a true TEAM player. I will leave all my "problems" at the door and come in ready to get work done for my coaches and team.
10. Disrespect towards coaches, staff, team moms and others within our program will not be tolerated. Watch how you speak to everyone around you at all times.

I understand and agree to the Athlete Rules

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